Event Planning Tips for 2014

As I reflect back on 2013, I can’t help but think ‘What a year it has been’.  I smile and recall on my many blessings… my crazy, amazing family and friends, my incredible husband, my deepening relationship with God, becoming pregnant after years of trying, my wonderful housekeeper (yes, I am SO grateful she came into our lives this year), all of my awesome clients, and the lessons I’ve learned that have helped me become the woman, wife, friend, planner I am today.   Some of these lessons I’ve learned over the years, but they have continued to present themselves as sort of a reminder to either keep doing what I’m doing or make a change and move on.

With my job, I have the privilege to impart many lessons on those around me to help make their lives easier.  Especially when it comes to the planning and execution of their very special occasion.  Here are a few lessons I hope that you will take with you into 2014.  Whether you’re a bride/groom-to-be, a parent, a member of the wedding party, a family member or friend…this is for you.

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  • Hire the RIGHT vendors for your event.  Bringing in the right professionals will make your life and party so much better than you can even imagine.  Do your research and don’t just hire the first person you come across as you might regret it later.
  • Don’t wait until the last minute to solidify plans or make your DIY projects.  Planning and projects take time to do correctly.  Understand that each vendor has their own communication format and turnaround time to get things on their end accomplished.
  • Trust that everything will work out how it is supposed to…especially if you have been doing your due diligence and you have the right vendor team in place.
  • Be flexible when you can.  The more you try to control every little aspect, the more stress and upset you will give yourself and the less you will actually enjoy your event.
  • Plan, plan, plan, but be open to things changing that are out of your control at the last minute.  It will probably end up better than you planned.
  • Know your role within the event….this has two parts to it.
    1. If you’re the host of an event or a couple to be married…this is YOUR soiree. If there are certain aspects to your event that are really important to you, but are giving you concern because family or friends have constantly expressed their dislike in your choice…guess what?   This is YOUR day and you should be able to have what you want.  Now, you may need to make a few tweaks and adjustments to make it comfortable for your guests.  My philosophy is “Where there’s a will, there’s a way” and you should have your way on your day.
    2. If you’re the parent, friend or family member who is disagreeing with certain elements of the hosts/couple’s decisions.  Sorry, but this is NOT your soiree. Your intentions may be only to help and it’s okay to make suggestions.  By all means, if you see something that’s not right, say something.  But then, back off.  Don’t take it personal if they don’t listen.  This is THEIR day and they deserve to have the love and support of their family and friends.  Not the stress of constant nagging, bullying, or “I told you so’s”.  It’s ok not to agree with their every move.  Just put it in perspective…in the grand scheme of things, is it really that important?  Chances are, it’s not.  They are the ones that have to live with their decisions.  You don’t want to be the one thing they feel regret, sadness or even anger toward when they look back on their day.  They need your support during this time more than anything else.  Be proactive and help come up with creative solutions in order to give them what they want.  Or respect their decision if they do not want any help.

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No one event or one client is the same as the next.  That’s one of the many things I love about what I do.  To help them achieve their dream wedding or event and ensure that the above tips are followed is so special.

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Hopefully, these are lessons you will carry with you when planning or helping to plan your next event.  Don’t be shy to share them with those around you for a much more seamless planning experience.  Have any more tips for successful planing, please feel free to leave a comment and share them!

Wishing you all the love, support, success and joy for 2014!

:: Photo Credits ::     Top Left :: Alex Ham Photography     Top Right :: Amy Karp Photography    Middle Left :: Sam Smead Photography                      Middle Right :: Wisner Photo     Bottom Left :: Autumn Light Photography     Bottom Left :: Nicholas Leitzinger Photography

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